PRIVACY POLICY
Last updated: 14 September 2026
1. About this Privacy Policy
This Privacy Policy explains how FASHIONBYTES LTD (“FASHIONbytes”, “we”, “our” or “us”) collects, uses, stores and protects your personal information when you use our website, join the FASHIONbytes Community, register for or attend our events, subscribe to our communications, contact us, or otherwise interact with FASHIONbytes.
We are committed to handling your personal information responsibly and in accordance with applicable UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
FASHIONbytes is a fashion industry platform and community connecting people through events, industry conversations, networking, peer exchange and professional opportunities.
FASHIONbytes is operated by FASHIONBYTES LTD, a private limited company registered in England and Wales under company number 10718730.
Registered office:
78 York Street
London
United Kingdom
W1H 1DP
For the purposes of UK data protection law, FASHIONBYTES LTD is the data controller for the personal information described in this Privacy Policy where we determine how and why that information is used.
For privacy enquiries or requests relating to your personal information, please contact:
3. Information We Collect
The information we collect depends on how you interact with FASHIONbytes and may include:
your name and email address;
your Instagram handle or other social media information you choose to provide;
information about your work, profession, business, studies or stage in your fashion journey;
your interests, goals, current projects, needs or challenges;
information you provide when joining the FASHIONbytes Community;
your Community interests and preferences;
event registrations and attendance information;
responses to forms, surveys, expressions of interest and feedback requests;
questions, suggestions, enquiries or other information you send to us;
newsletter and communication preferences;
information about how you interact with our website and communications, where this is collected through applicable website technologies.
We only ask you to provide information that is relevant to the activities and services we provide.
Please avoid providing sensitive personal information unless it is necessary and appropriate to do so.
4. How We Collect Your Information
We may collect personal information directly from you when you:
complete a form on the FASHIONbytes website;
join the FASHIONbytes Community;
register for or attend an event;
subscribe to emails or newsletters;
complete a survey or expression-of-interest form;
provide feedback;
contact FASHIONbytes;
interact with Community activities; or
otherwise voluntarily provide information to us.
We may also receive information through third-party services used to operate our activities, such as Eventbrite, where you register for a FASHIONbytes event through that service.
5. How We Use Your Information
We may use your personal information to:
manage your participation in the FASHIONbytes Community;
understand who is joining the Community and what members need or find valuable;
develop and improve Community activities, events and experiences;
manage event registrations and attendance;
communicate with you about activities you have joined or requested information about;
respond to questions, feedback, suggestions and enquiries;
provide information about relevant FASHIONbytes events, opportunities and Community activities where you have agreed to receive these communications or where otherwise permitted by law;
understand how our website, events and Community are being used;
maintain appropriate internal records;
improve FASHIONbytes services and activities;
protect the security and appropriate use of our website and services; and
comply with applicable legal and regulatory obligations.
Information collected through the Community joining form may also be used to understand the Community at an aggregate level, including members’ professional backgrounds, interests, needs and priorities. This helps us decide how the Community should develop and what activities may be useful to members.
6. Our Lawful Bases for Using Your Information
Under UK data protection law, we need a lawful basis for processing personal information. Depending on the circumstances, we may rely on:
Consent
Where you have given us permission to use your information for a particular purpose, such as receiving marketing or Community communications. You can withdraw your consent at any time.
Legitimate interests
Where processing is reasonably necessary for operating and improving FASHIONbytes, managing our Community and events, understanding participation, responding to enquiries, or maintaining appropriate business records, provided that these interests do not override your rights and interests.
Contract
Where processing is necessary to provide a service, booking or other arrangement you have requested or entered into with us.
Legal obligation
Where we need to process or retain information to comply with applicable law.
The lawful basis used will depend on the specific information and purpose involved.
7. Community Information
When you join the FASHIONbytes Community, we may collect information such as your name, email address, Instagram handle, professional background, interests and information you voluntarily provide about what you are working on, looking for or finding challenging.
We use this information to manage Community participation, understand our members, develop relevant Community activities and improve the Community over time.
If you choose to participate in a FASHIONbytes Community space hosted through a third-party platform, such as Instagram, your use of that platform is also subject to the privacy practices and terms of the relevant provider.
Information you choose to share directly with other Community members may be visible to those members. Please consider what information you are comfortable sharing in Community spaces.
8. Events
When you register for a FASHIONbytes event, we may collect information required to manage your registration, attendance and related communications.
Some event registrations are managed through Eventbrite. Where you use Eventbrite, information may also be processed by Eventbrite in accordance with its own privacy practices.
We may use event information to understand attendance and participation and to improve future FASHIONbytes events and Community activities.
If photography or filming takes place at an event, appropriate information or notices will be provided where required.
9. Email and Marketing Communications
FASHIONbytes may send you Community updates, event information, opportunities, newsletters or other relevant communications where you have agreed to receive them or where we are otherwise permitted to do so under applicable law.
Our email and newsletter communications are currently managed through Squarespace.
You can unsubscribe from marketing communications at any time using the unsubscribe option provided in the communication or by contacting us at enquiries@fashion-bytes.com.
Withdrawing from marketing communications will not prevent us from sending essential administrative or service-related messages where necessary.
10. Where Your Information Is Stored and Who We Share It With
We use third-party services to operate the FASHIONbytes website, events, communications and Community activities.
These currently include:
Squarespace
Used for the FASHIONbytes website, website forms, Community form submissions and email/newsletter communications.
Eventbrite
Used for event registration and attendee information.
Google services, including Google Sheets
Used in some cases to organise and manage Community, event or expression-of-interest information internally.
Instagram / Meta
Used for FASHIONbytes social media activities and Community communication where members choose to participate through Instagram.
These providers may process personal information on our behalf or, depending on the service, as separate data controllers under their own privacy policies.
We may also disclose information where required by law, where necessary to protect our legal rights or the safety of others, or to professional advisers or service providers where appropriate.
FASHIONbytes does not sell your personal information.
11. International Data Transfers
Some of the third-party services we use may process or store information outside the United Kingdom.
Where personal information is transferred internationally and UK data protection law requires safeguards, we will use or rely on appropriate mechanisms or safeguards provided for under applicable data protection law.
Third-party providers may also process information according to their own international data-transfer arrangements.
12. How Long We Keep Your Information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected and for any legitimate business, legal or regulatory requirements.
The appropriate retention period may depend on the type of information, why it was collected, whether you remain involved with FASHIONbytes, and whether we are required to retain it for legal or administrative purposes.
We periodically review information we hold and may delete or anonymise information that is no longer required.
You may contact us if you would like to request deletion of your personal information, subject to any circumstances in which we are legally entitled or required to retain it.
13. How We Protect Your Information
We take reasonable organisational and technical measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to personal information is limited to people who reasonably need it for FASHIONbytes activities and operations.
However, no method of storing or transmitting information online can guarantee complete security.
14. Your Data Protection Rights
Depending on the circumstances, UK data protection law may give you the right to:
request access to personal information we hold about you;
ask us to correct inaccurate or incomplete information;
ask us to delete your personal information;
ask us to restrict how your information is used;
object to certain uses of your personal information;
withdraw consent where we rely on consent;
request transfer of certain information to you or another organisation; and
complain about how your personal information has been handled.
These rights may be subject to legal conditions or exceptions.
To exercise your rights or ask a question about your personal information, contact:
We may need to verify your identity before completing certain requests.
If you are unhappy with how your personal information has been handled, you also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK’s data protection regulator.
15. Third-Party Websites and Services
Our website and communications may contain links to third-party websites, platforms or services.
Those organisations operate under their own privacy policies and practices. FASHIONbytes is not responsible for how independent third parties handle information that you provide directly to them.
We encourage you to review the relevant privacy information when using external services.
16. Cookies and Website Technologies
The FASHIONbytes website may use cookies and similar technologies that are necessary for the website to operate and, where enabled, to understand website performance and usage.
Where consent is legally required for non-essential cookies or similar technologies, users will be given an appropriate choice before those technologies are used.
Further information about cookies used on the website is provided through the FASHIONbytes Cookie Policy and applicable cookie controls.
17. Changes to This Privacy Policy
We may update this Privacy Policy as FASHIONbytes develops, our services change, or legal and regulatory requirements change.
The latest version will be published on the FASHIONbytes website with the date it was last updated. Where appropriate, we may also notify users of significant changes.
18. Contact Us
If you have any questions about this Privacy Policy, how FASHIONbytes uses your information, or if you would like to exercise your data protection rights, please contact:
FASHIONBYTES LTD
Company number: 10718730
78 York Street
London
United Kingdom
W1H 1DP
Email: enquiries@fashion-bytes.com